Transfreight Logistics Ltd, a leading logistics company operating across East Africa, sought a robust and unified digital platform to manage their Clearing and Forwarding operations efficiently across Kenya, Uganda, and Tanzania. They needed a system that could handle complex regional workflows, ensure regulatory compliance, and provide seamless coordination between their multi-country operations.

Region

Transfreight Logistics 

Kenya | Uganda | Tanzania

Challenge

• Managing diverse operational requirements across three different countries
• Handling multiple regulatory frameworks and compliance standards
• Coordinating fleet, documentation, and HR functions within a unified system
• Streamlining sales, purchasing, and finance processes with regional customization
• Enabling real-time communication and data sharing across borders
• Maintaining centralized control while allowing localized flexibility

Our Approach

Our team partnered with Transfreight Logistics to develop a fully-fledged Clearing and Forwarding ERP system built on Odoo, customized and deployed as a networked solution for Kenya, Uganda, and Tanzania. Each regional instance was tailored to meet specific legal, operational, and cultural requirements, while maintaining a centralized backbone for reporting and control

Solutions Implemented

1. Operations Module

Manages cargo handling, customs clearance processes, and workflow automation tailored for each country.

2. Finance Module

Ensures compliance with local tax laws and financial regulations, providing consolidated and regional financial reporting.

3. Sales & Purchase Management

Handles client bookings, supplier management, order tracking, and contract lifecycle management.

4. Human Resources

Manages recruitment, attendance, payroll, and performance with localization per country.

5. Document Management System

Centralized digital filing system for customs paperwork, contracts, invoices, and fleet records.

6. Fleet Management

Tracks vehicle dispatch, maintenance schedules, driver logs, and fuel management across all locations.

7. Multi-Country Network Integration

Real-time synchronization between the three country setups enabling unified analytics and oversight.

Modules Used

• Operations
• Finance
• Sales
• Purchase
• HR
• Document Management
• Fleet Management
• Multi-Country Integration

Impact

• End-to-End Visibility across all business units
• Faster Response Times for inquiries and bookings
• Improved Vendor Coordination through streamlined purchase workflows
• Real-Time Financial Oversight
• Enhanced Customer Experience driven by a unified CRM and Sales process
• Operational Scalability with a system ready to grow with the company